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Storekeeper Operations

Stock In: Deliveries & Returns

Comprehensive procedures for the Storekeeper Stock In module: scanning arriving shipments, checking in supervisor returns, and reviewing inbound transaction records.

Stock In Overview

Navigating the storekeeper Stock In sub-menus.

The Stock In module is the entry portal for all physical assets into the project store. Whether receiving a high-capacity delivery from an external supplier or receiving a returned drill from a field supervisor, every item must be scanned into store inventory.

Stock In Options: Receive Order, Receive Returned, and Stock In Records.

Receiving Project Shipments (Receive Order)

Accepting materials dispatched from the central web platform onto the construction site.

When an administrator assigns a purchase order or material batch to a project on the web app, it appears in the mobile app under 'Receive Order'.

Reviewing delivery orders and scanning items into project store inventory.
  1. 1From the Stock In menu, tap Receive Order.
  2. 2Select the active delivery consignment or manifest assigned by the web administrator.
  3. 3Aim the device camera at each arriving material's QR code. The app validates the QR against the order manifest.
  4. 4Confirm quantity and physical condition. If any items are broken or incorrect, select 'Reject / Return to Supplier'.
  5. 5Tap Complete Receipt to finalize. All scanned items are instantly added to the physical store's active inventory.

Receiving Returns from Supervisors

Checking in reusable tools or unused materials returned from the jobsite.

When supervisors finish using temporary equipment (such as rotary hammer drills, grinders, or extension cables) or bring back surplus materials, the Storekeeper processes them under 'Receive Returned'.

Scanning returned supervisor assets back into the store.
  1. 1Tap Receive Returned from the Stock In menu.
  2. 2Scan the QR code on the item presented by the returning supervisor.
  3. 3Verify the supervisor's identity on screen. The system displays who checked out the item and when.
  4. 4Inspect the tool or material for damage. If functional, confirm the return.
  5. 5The item is deducted from the supervisor's Virtual Store and returned to the physical store inventory.

Stock In Transaction Audit Records

Reviewing historical inbound transactions.

The Stock In Records screen provides an immutable audit log of every receipt transaction executed by the storekeeper.

Filterable audit log of all received orders and supervisor returns.
  • Filter records by date range, delivery order number, or returning supervisor.
  • Tap any transaction to inspect individual QR serial codes, item descriptions, and timestamps.
  • Export or sync data directly with central jobsite reporting.